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Post by loriandtom on Nov 4, 2015 22:04:33 GMT
Quite a while ago someone booked a party of 8 for 3 nights. She later changed it to 7 the first night, and 8 the remaining two nights. I submitted a reservation change and she got $50 back. Now, the day before their arrival, the booker tells me they have 7 people total for all 3 nights. That's the difference of $100 (I charge $25/night per person over 4 guests). She hasn't asked for a reservation change or a refund, but should I offer it? Not that it has anything to do with the issue, but I've gone out of my way for this group quite a bit already (letting one of the party check in several hours early, responding to her myriad questions about what to do, what supplies are in the house, etc., making extra blankets and pillows available despite my assurance that I supply plenty to start with, I'm going to go grocery shopping before they arrive, etc.). I'm happy to do it, but feel like enough is enough, especially at the last minute. The booker has been a joy to deal with, other than the others in her group's ability to commit. What would you do?
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Post by High Priestess on Nov 4, 2015 23:43:24 GMT
If the guest is not asking for another refund, I would definitely not give one.
I think it may be helpful to you to if you consider having a deadline regarding reservation changes, particularly as regards # of people in the group. YOu wouldn't necessarily have to tell guest in advance that you had a deadline, but might have some language to the effect that there are limitations on the changes that can be made to the reservation after booking, so that you encourage guests to book when they are ready.
I am not surprised by the last minute type changes of # people coming in a large group. The person coordinating the group and making the booking is responsible for all of that, however -- that is not your responsibility. Her group is responsible to her and she is responsible to you.
If you have large group bookings a lot and this may happen again, do give some thought to your own boundaries regarding reservation alterations. You don't actually need to approve any reservation alteration, particularly for a decrease in # people coming.
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